Guidelines For Speakers

We are happy to know that you are interested to be a speaker at the forthcoming YES 2021 Conference in Canada, coming up on the 22nd- 26th November, 2021. We would like to update you on the important information to take note of.

Specific information for speakers

1. Introduction

Thank you for agreeing to participate as a speaker at the YES 2021 Conference.

View the updated provisional programme.

The following guidelines will provide you with important information and instructions to prepare your presentation.

This page will be regularly updated. Updates will be notified by email.

2. Deadlines

  • Biography submission: 28th April- 1st August 2021
  • Deadline for online registration: 13th August  2021
  • PowerPoint presentation submission deadline: 15th August 2021
  • Full paper submission: 25th August 2021

3. Session information

Please check the preliminary programme for the day and time of the session in which you are presenting. The online programme is regularly updated and contains details of all sessions and speakers.

We will allocate each session a chairperson responsible for introducing the speakers, controlling the timing of the sessions and facilitating questions.  Your chairperson will be in contact with you before the meeting.

The parallel group sessions each have a rapporteur responsible for reporting back on the session.

The venue floor plan with the final location of the session rooms will be available on the website shortly.

Presentation timings:

  • Keynote Speakers: 25 min. max.
  • Principal panel speakers: 25 min. max.
  • Panel respondents: 12-15 min.
  • Parallel workshop presenters: 12-15 min (NB: 10 min if there are 3 presentations)

In order to keep the sessions running to schedule and allow questions from the audience it is very important to keep the presentations within the allotted time. You will be cut short if your presentation over-runs the allotted time.

4. PowerPoint presentation submission – Deadline: 15th August 2021

All speakers are expected to produce a PowerPoint presentation. Your PowerPoint presentation is required in advance of the conference in order to make the necessary arrangements for downloading your file onto the computer in the conference room.

Please submit your powerpoint by email  to: abstract@savingachild.org

For confidentiality reasons, submitted presentations cannot be viewed by other speakers. You and your session chairs are the only ones who are able to see the files you have submitted.

Back-up copy

As a precaution, all speakers must also bring a copy of their PowerPoint presentation to the event on a CD or USB memory stick.

Changes to your presentation

Please note that you will not be able to make any changes to your presentation on the day of your session, nor use your own laptop for your presentation. If you must make changes to your presentation before the day of your session, you must bring your new presentation on a USB memory stick or on CD-Rom to the Speakers’ Room by 16h00 on the day prior to your session.

PowerPoint presentation guidelines

Please follow the guidelines below when preparing your presentation.


  • Keep your message clear and brief.
  • Use light colours for the background.
  • Keep the colour scheme consistent throughout your presentation.
  • If you would like to use the banner of the conference, please click here to download it. All presentations with the conference banner will be added to the resource center on the website.


  • Use dark primary colours for text.
  • Lettering to be at least 0,7 cm in height (minimum font size = 14).
  • Use a sans serif typeface – it will be easier to read (e.g. Arial, Verdana).
  • Use upper and lower case text (avoid ALL CAPITALS – it is very difficult to read).


  • If your original graphs and graphics are too detailed or condensed, they should be converted to a clearer, simpler format.
  • Limit the use of clip art.
  • Be careful with screen shots–when viewed on full-screen they will look different.


  • No more than six (6) to eight (8) words per line.
  • Ideally a maximum of six (6) lines per slide.
  • Try to keep all text horizontal, even with charts.


  • Use the ‘text-build’ feature to stop the audience reading ahead of you.
  • Do not include audio sounds such as bells, whistles, zooming sounds, etc.
  • Movies (AVI or MPEG files) should be embedded in the presentation (see below to check with conference secretariat).

Technical requirements

  • Only PowerPoint presentations are accepted. Please note that only single projection will be available.
  • Do not include live links to the Internet. If you wish to show web pages use screen shots within your PowerPoint presentation.
  • If your PowerPoint presentation contains audio, video or unusual files, you must inform the conference secretariat (seharjanani@savingachild.org)  in advance to ensure the necessary technical arrangements can be made.
  • Presentations will be saved and run from a computer in the session room. You will still be in control of moving your slides back and forth.

Please note: Policy for content for all presentations

All presentations should be based on the submitted abstract as accepted by the Programme Committee. Speakers can use their presentation as an advertisement for their services but not as a product of a company.

The organisers reserve the right to cancel a presentation which does not comply with this policy and the speaker might not be invited to future YES events.

5. Full paper submission – Deadline: 25th August  2021

Please submit your paper by email  to: abstract@savingachild.org

See the Guidelines for authors for details on how to prepare your paper and conditions for acceptance.

6. Substitutions

Speaker substitutions are generally not allowed. If for some reason you need to cancel your presentation, please let us know as soon as possible and ensure that you provide a recommendation for a replacement. The YES programme representative has the final decision on who the replacement should be.

7. Speakers’ briefing

It is essential that you attend the speakers’ briefings. These meetings will give you a chance to meet your speakers, discuss the presentations format and expectations of your session.

The briefings will take place on the day of your session in the Speakers’ Room at 08h30. All speakers and session chairs are requested to attend a briefing on the day of their presentation. The audiovisual technicians and an YES programme representative will be on hand to assist with all your queries. 

You are welcome to come to the Speakers’ Room after the session and give us your feedback on speakers and their presentations.

8. Speakers’ Room

The Speakers’ Room will be at your disposal during the conference. In case you have any questions onsite, please do not hesitate to contact the YES programme representative at the Speakers’ Room or ask one of the YES programme representatives for assistance.

Speakers’ Room opening hours:

Sunday, 21st November: To be confirmed

Monday, 22nd November  – Thursday, 25th November 2021:  08h00 – 18h00

9. Room set-up and audiovisual equipment

  • Room set-up for the YES 2020 Conference is theatre style. All rooms are equipped with a lectern, microphone, projector, screen, remote control, cue light, laser pointer, and computer with PowerPoint (operating system Windows).
  • Speakers might/might not be able to use their own laptop computer during the sessions for their presentation. A computer with the presentations pre-loaded might be available for their use and they will be in control of moving the slides back and forth. Presenters may, however bring a USB key with their presentation or their personal laptop in case of unforeseen situation.
  • There will be an audiovisual technician and YES programme representative assigned to each session room to manage the audiovisual equipment, hold the roaming microphones for audience participants and assist with any queries that you may have.

10. Handouts

Speakers have the option of providing handouts to accompany their presentation.  It would be courteous to send copies of handouts to the organizers before the conference. The organizers will provide a table at the entrance of each session room where handouts of the presentations can be made available to attendees.

If you would like to provide handouts, please bring copies in A4 format only and give them to the YES programme representative at least 30 minutes before the starting time of your session.

Copying facilities are available on request.

11. Onsite checklist

  • Bring your USB memory stick/CD-ROM with your presentation and back-up copy
  • Bring your speaker notes
  • Pick up your badge from the Conference reception area.
  • Check in at the Speakers’ Room and meet the YES 2021 programme representative.
  • Attend the speakers’ briefing at the Speakers’ Room at the appropriate time.
  • Make sure you are at the session room a few minutes before your session starts.

12. Arrival at YES 2021 Conference Centre

Four Points by Sheraton Niagara Falls Fallsview

6455 Fallsview Boulevard

Niagara Falls, Ontario L2G 3V9 Canada

Click here for more information about the venue. 

Please go to the Conference reception area on arrival to collect your badge in order to access the conference rooms.

Conference centre opening hours:

09h00 – 17h00

13. Reserve Your Speaker Registration – Deadline: 28th April 2020, which qualifies you to receive free registration. Other booking options are also available.

If you have not already registered yourself, or been registered by SNCC, you can find all information on registration by clicking here.

14. Networking and social events

Over 50-100 important players from the Save & Nurture Child Care Foundation, SNCC Ambassadors of change, youth, activists and change makers will connect during the five days of the 2020 YES 2020 Conference. In order to help facilitate networking, the conference organizers have scheduled coffee breaks, lunches, a cocktail, and dinners. 

Speakers are encourage to promote and invite change makers and other important personnels to the conference you are speaking at. It is not only presenting your speech that makes you a great speaker but the ability to support the organization in achieving a great turn up and a successful conference. To invite others and earn referral recognition and points, which can be used to access some benefits and commission, kindly click here.

15. Accommodation

All speakers would be provided one day accommodation and food but are responsible for their own travel.

16. Contact

If you have any questions or need additional information about the Youth Empowerment 2020 Conference, please contact:

Sehar Naz Janani (Programme Coordinator/ Secretary- SNCC Ambassador- Global)

Tel: +92 332 2845911

Email: seharjanani@savingachild.org

Shaima Nasser (Programme Coordinator/ Communication Specialist)

Tel: +967 771 742 275

Email: Shima.nasser414@gmail.com

SNCC Foundation

Email: info@savingachild.org

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